Online Privacy Standards. While there are no official standards governing privacy practices on the Internet, we follow the guidelines supported by the Federal Trade Commission’s Fair Information Practices Principles, currently available at http://www.ftc.gov/
What This Policy Covers
This policy covers Promocave’s treatment of personally identifiable information that we obtain when you visit our Web site, subscribe to Promocave, or become a member of Promocave. We regard personally identifiable information as information that someone can use to identify or contact you in person, such as your real name, telephone number, birth date, e-mail address, or physical mailing address. Information that we use internally to identify you as a member, such as your selected username, is not considered personally identifiable information.
What This Policy Does Not Cover
This policy does not cover the privacy practices of third parties that we do not own or control, such as our partners, sponsors, online payment providers (e.g., Paypal) and advertisers. In addition, we may provide you with links to other services and on occasion to other sites that may interest you. All of these sites operate independently of Promocave and have their own privacy or security practices. For your best online experience, we encourage you to review their policies before submitting any personal information to them.
1. Information We Collect
Information You Provide.
Required Registration Information. During the registration process, we collect your e-mail address and your birth date (birth dates are optional). We will send you an email to verify that you are the owner of this address. You will also choose a username that we will use to identify you in our system.
Optional Member Profile Information.
You can choose to provide us with additional optional information about yourself in your member profile; for example, you can submit biographical information.
Access To Your Personal Information.
In general, we make it easy for you to view the personally identifiable information we have collected from you in your member profile, where you can add, edit, or delete it as you see fit.
Information Submitted During a Transaction.
During a payment transaction (for example, when you make a donation to Words without Borders via Paypal), we collect information including your name, shipping and billing address(es), e-mail address, and telephone number. This information is collected and used to process your payment.
2. Information We Do Not Collect.
Social Security Number. We do not ask for or require your social security number to use any of our services or to access any part of our site.
3. Information We Track.
Log Files. Similar to many Web sites, we gather certain anonymous, non-personal information automatically and store it in web server log files. This information includes internet protocol addresses, browser type, internet service provider (ISP) details, site entry/exit pages, operating system details, date/time stamp, and clickstream data. We use this information to improve our site, analyze trends, administer the site, track users’ movements around the site, and gather aggregate information about our user base as a whole. Aggregate information is data we collect about a group or category of services or members from which individual member identities have been removed, and therefore does not include your personally identifiable information.
Cookies. A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. It can also help us understand how our site visitors click to our site, and what pages they view during their visit. Similar to many Web sites, we store an encrypted cookie on your computer so we can remember you when you come back to our Web site without requiring you to log-in every time. Cookies also allow us to track and understand the interests of our users to enhance the overall experience for visitors to our site.
You can set your Web browser software to disable cookies. To do so, please refer to the Help section of your specific browser for more information on how to manage or disable cookies. If you disable cookies, you may still view our site, but some areas of our site will not work properly.
HOW INFORMATION IS USED
1. In Company Communications.
We use e-mails and/or prominent notifications on our Web site as our primary means of informing our members of important promotional and service announcements.
System-related Announcements. We use your email address to deliver important system-related announcements. Examples of system-related announcements include: e-mail verification during registration, requests to reset passwords, important security or server maintenance updates, and policy changes. These service-related announcements are considered a fundamental part of our service, and members cannot opt-out of these e-mail announcements.
Promotional Announcements. In order to improve the experience for our members, we will offer you the ability to sign up for optional email communications, such as updates from Promocave, periodic (typically monthly) newsletters, or invitations to events. These communications are enhancements to our service and are entirely optional. We will ask for your consent before sending you promotional communications, and will make it easy for you to unsubscribe from these communications, either through the emails or through your member profile.
2. On Our Web site.
Identification of Authors by Username. The Promocave Web site offers opportunities for members to comment on content found on this Web site, engage in dialogue, and share information. This means that to some extent we depend on the contributions and actions of our members to improve the quality of the site experience. When you make a contribution to the site (such as posting a comment), you will be identified by your username as the author of that contribution. In these circumstances, we will only identify you by your username. Other than the username which can be entirely made up, in using our service, you are not required to provide or publicize any personally identifiable information in connection with your contributions and actions on our Web site.
Public Profile. When you register, we will create a public member profile based on your username. You have the option to include personally identifiable information in your public profile, but you are not required to do so. You can easily add, edit, and delete information in your public member profile from the profile page. Whenever you voluntarily post public information to your public member profile, that information can be accessed by the public and can in turn be used by those people to send you unsolicited communications.
Site Statistics. As noted above, we may use information collected from our web log files to calculate and publish anonymous, non-personal, aggregate statistics that we believe our members are interested in viewing. For example, we may track and publish the total number of users who have viewed a particular Web page. We publish this data in aggregate form only, and do not tie it to any personally identifiable information.
3. For Internal Reporting And Analysis.
As noted above, we use information gathered from log files and cookies to improve our site, analyze trends, administer the site, track users’ movements around the site, and to gather aggregate information about our user base as a whole. We do not tie this data to personally identifiable information.
HOW INFORMATION IS SHARED AND DISCLOSED
1. On Our Web site.
Public Messages. Some of our features allow you to communicate with other members by posting public messages (such as when you make comments on a blog post). Please be aware that what you write in these public messages can be viewed, collected or used by anyone who visits our Web site. We are not responsible for any personally identifiable information that you submit or permit others to submit through public messages.
2. With Third-Parties.
Sharing, Renting, and Selling Information We Collect. Occasionally we share anonymous, non-personal, aggregate information about our user base with partners or advertisers, and we may publish these aggregate usage statistics on our Web site for the interest of our members. We do not tie this shared or published data to personally identifiable information.
3. As Necessary in Certain Legal Circumstances.
Legal Requirements. We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site.
HOW INFORMATION IS KEPT SECURE
Security of Account Information. Your member account information is password-protected. We will not share your password with anyone. Please do not share your password with anyone, and remember to change your password from time to time, to keep your account information secure.
Network Security. We have implemented a variety of commercially standard encryption and security technologies and procedures to protect information, including your personal information, stored in our computer systems from unauthorized access. Please be aware that no method of transmission over the Internet, or method of electronic storage, is 100% secure, thus we strive to use commercially acceptable means to protect your personal information, but we cannot guarantee its absolute security.
Management Procedures. We also maintain standard physical and electronic procedural safeguards that limit access to your personally identifiable information to our employees (or people working on our behalf and under confidentiality agreements) who, through the course of standard business activities, need to access your personally identifiable information.
YOUR PERSONAL CHOICES
Sharing Information with Other Members. You are able to control what personal information about you is shared with other members in your public member profile, and what information you choose to keep private. You can view, add, edit, and delete information in your public member profile by visiting your profile page.
Receiving Communications. If you subscribe to any optional promotional communications, you will be able to unsubscribe from them through your member profile or through the emails we send you.
Editing, Updating, or Deleting Member Profile Information. You can view the personally identifiable information we have collected from you in your member profile where you can add, edit, or delete it as you see fit. You may also request deletion of your member account through your member profile.
SPECIAL NOTE TO INTERNATIONAL USERS
While Promocave’s Web site is intended for users throughout the world, it is based in the United States and governed by United States laws. If you are accessing Promocave’s Web site from the European Union, Asia, or any other region with laws or regulations governing personal data collection, use, and disclosure that differ from United States laws, please be advised that by doing so you are transferring your personal information to the United States and you consent to that transfer.